ADMINISTRATIVE SUPPORT COORDINATOR I

Company: California State University
Location: San Diego
Posted on: November 13, 2024

Job Description:

Administrative Support Coordinator I

Job no: 540470
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Position Summary

Join Our Team as an Administrative Support Coordinator in the Department of Africana Studies!

Are you passionate about supporting academic excellence and fostering a vibrant educational environment? We are looking for a dedicated Administrative Support Coordinator to join our dynamic Department of Africana Studies. In this role, you will be the backbone of our one-person office, providing essential support to our esteemed faculty and ensuring smooth day-to-day operations.

Key Responsibilities:

• Budget and Fiscal Management: Assist with managing the department's budget and financial matters.
• Course Scheduling: Coordinate and schedule courses to meet the needs of our students and faculty.
• Faculty Support: Assist with the faculty RTP process and handle paperwork for faculty appointments.
• Policy Interpretation: Interpret and apply academic and administrative regulations and policies.
• Data Management: Gather and analyze data to support departmental initiatives.
• Committee Assistance: Provide support to various departmental committees.
• Student Employee Supervision: Hire, train, and supervise student employees.
• Website Oversight: Oversee updates and maintenance of the department's website.
• Event Planning: Organize and manage departmental events and activities. Why Join Us?
  • Collaborative Environment: Work closely with a passionate and supportive team.
  • Professional Growth: Opportunities for professional development and career advancement.
  • Impactful Work: Contribute to the success and growth of the Department of Africana Studies. If you are organized, detail-oriented, and eager to make a difference, we would love to hear from you! Apply today to become a vital part of our team.
    
    Position Information
    • Full-time, permanent/probationary, role offering comprehensive benefits.
    • This position is designated non-exempt under FLSA and is eligible for overtime compensation.
    • Standard work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
    • The individual hired into this role will work on campus at SDSU in San Diego. Department Summary
      
      The Department of Africana Studies has eight permanent faculty and 17 temporary lecturers. Africana Studies offers a broad, interdisciplinary program. The curriculum covers a variety of subjects pertaining to Africa and the African Diaspora.
      
      The major establishes a strong academic foundation that can lead directly into a career or into graduate study in a variety of fields. It also creates linkages between the university community and the broader community by developing frameworks for social change. In short, the major seeks to provide a well-rounded educational experience. Degrees and Certificates offered by the Department include a BA in Africana Studies, a Minor in Africana Studies, and an Interdisciplinary Minor in African Studies.
      
      For more information regarding the Department of Africana Studies, click here.
      
      Education and Experience
      
      Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
      
      These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
      
      Key Qualifications
      • Proficiency in utilizing Microsoft Word and Excel.
      • Strong budgetary skills.
      • Experience with event planning and coordination.
      • Strong organizational skills and coordinating schedules.
      • Excellent written and verbal communication skills.
      • Attention to detail.
        
        Compensation and Benefits
        
        Starting salary upon appointment is not expected to exceed $3,864 per month.
        
        Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.
        
        San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.
        
        CSU Classification Salary Range: $ 3,864 - $6,072 per month.
        
        Diversity and Community at SDSU
        
        At SDSU, our diversity gives us power and benefits every single member of our community.
        
        Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.
        
        Principles of Community
        
        At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.
        
        SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.
        
        Supplemental Information
        
        Initial review of the required application materials, including cover letters and resumes, will begin on September 24, 2024. To receive full consideration, apply by September 23, 2024. The position will remain open until filled.
        
        The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
        
        San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.
        
        A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.
        
        SDSU is a smoke-free campus. For more information, please click here.
        
        SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu.
        
        Advertised: Sep 09 2024 Pacific Daylight Time
        Applications close:

Keywords: California State University, Oceanside , ADMINISTRATIVE SUPPORT COORDINATOR I, Administration, Clerical , San Diego, California